Senior Administrative Assistant

Senior Administrative Assistant

Job Summary: Talent Software Services is in search of a Senior Administrative Assistant ffor a contract position in Stamford, CT. Opportunity will be one year with a strong chance for a long-term extension.

Position Summary: We’re looking for an extremely proactive and detailoriented Executive Assistant to work in our Arlington, VA or Austin, TX office. The Executive Assistant will provide support to the MVP of Content and leadership team and should have prior experience supporting executive leadership. In this role, our ideal candidate will have an energetic approach to organization ensuring Digital Markets continues to be a great place to work. This person must be an excellent communicator with the ability to partner with a wide variety of personalities at all levels. The ideal candidate will possess a growth mindset and be adept at working in a demanding and fast moving environment.

Primary Responsibilities/Accountabilities:

• Extensive calendar management experience including: prioritizing and scheduling meeting requests and conference calls, planning out annual events and meetings, and updating daily schedules as needed to accommodate last minute changes
• Create and manage detailed domestic and international travel itineraries. Plan team meetings and events including travel for team members
• Ability to take thorough and accurate meeting minutes and translate to a consumable format for distribution
• Work with our Content Analytics team to prepare monthly reports for leadership
• Act as the interface with internal systems to manage day to day activities such as input of performance objectives and other data, review of procurement requests, tool password management, etc.
• Help manage comp run rates and org charts for group
• Process, oversee and track vendor management, procurement and purchase orders within prescribed timeframes
• Process, review and track T&E submissions within prescribed timeframes
• Provide screening, fielding and prioritizing of inbound communications via email, telephone and mail to resolve critical issues in a timely manner
• Be an ambassador for client’s culture: Greet new-hires and be the go-to admin for client tools and processes

Qualifications:

• Bachelor’s degree and/or equivalent experience
• 5+ years’ of experience as an executive assistant supporting a senior level executive
• Proficient in Google Drive and Docs, Microsoft Word, Outlook, PowerPoint and Excel
• Highly adept at written and verbal communication, as well as excellent organizational, interpersonal and team skills
• Proven ability to act with a high sense of urgency and attention to detail
• Demonstrated ability to be forward thinking / proactive. Does not wait for explicit direction, rather is able to anticipate appropriate next steps
• Ability to make decisions, be resourceful and work independently
• Must have a clear understanding of confidentiality and discretion in business relationships and exercise sound business judgment
• Must be confident and comfortable dealing with multiple personality types
• Adept at data analysis, research, problem-solving and project management
• Must be highly organized with exceptional time management skills
• Proficiency with Oracle database preferred

If this job is a match for your background, we would be honored to receive your application! 
 
Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities including contract, contract to hire and permanent placement. Let’s talk!

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